A list of things you need to do before another designer takes over your project

Access

• Invite the designer to all necessary files, folders and e-mail threads.
• Invite the designer to important internal and client Slack channels.
• Invite the designer to recurring meetings.
• Introduce new designer to the project team.
• Share important links and access credentials (username, pass) to app builds or website staging.

Figma file

• Check if everyone at Infinum has access to the file.
• Check if the owner of the file and project is Infinum account.
• Schedule and make a general file cleanup: organise screens into flows, clean up unused styles and get rid of unused components.
• All pages have proper names and progress status (WIP, To-do, Done).
• Delete all the unused versions in the archive page.

Assets and documentation

• Make sure the new designer has access to Google Drive folder.
• Organize fonts and brand assets into Materials folder (if not done before).
• Pin important decisions and explanations on Slack channels.
• Let the new designer know where to find what.
• Make sure the designer goes through design coordination docs in the 🔒 coordination table.

Project tour

• Make a brief presentation about the project setup, requirements and future tasks for the new designers.
• Introduce quirky terms or glossary specific to the project.
• Schedule a Figma file walkthrough meeting.
• Get into details on design system organisation and component use.
• Explain brand guidelines, color and typography use.
• Explain annotations or comments for developers.

Communication

• Explain how you communicate with the client usually (Slack, e-mail or weekly calls).
• Explain how you deliver and present the solutions.
• Explain the meeting setup (daily standups, weekly calls).
• Schedule a meeting with the project team and explain way of working with developers and QA.
• Don’t forget to mention doing regular design reviews.

Tasks

• Assign all of the tasks to the new designer.
• Think of some nice ice-breaking tasks for onboarding.

Final step

• Let your PM know if you managed to go through everything regarding Figma file cleanup so he can count in some extra time for the new designer to do it.