Administration Specialist

Zagreb

WHO WE ARE LOOKING FOR

A dedicated, motivated, and hands-on person ready to take on the everyday challenges of supporting 370+ employees.

Our Finance & Administration team has 6 members, combining expertise in accounting, payroll, and administrative operations to manage a wide range of responsibilities and–sometimes unexpected–employee inquiries. In short, we take care of all the behind-the-scenes work that keeps a 370-person company with international clients running smoothly.

While each of us has a specific focus, we regularly share tasks and support one another on different projects. Together, we handle everything from payroll and travel expenses to client invoices, employee onboarding, records, payroll, and benefits. With employees working across different locations and under various contracts, our work is anything but routine. But we handle the details so smoothly, you’d almost think the company runs itself.

Qualifications & Experience

at least two years of experience in administrative tasks, such as dealing with vacation administration, health insurance and pension insurance funds, policies, and regulations
practical experience with Croatian labor law and tax regulations
good knowledge of Microsoft Excel or Google Sheets
excellent written and verbal communication skills, both in Croatian and English
outstanding organizational skills, systematic approach, and detail-oriented personality
strong sense of discretion and confidentiality
ability to adapt to changing priorities

Your responsibilities

performing all administrative tasks, such as managing employment contracts, vacation policies, and ensuring compliance with regulations
entering new employees into all officially maintained databases and records
ensuring correct and accurate personnel administration (processing changes in surname, residence, and job position)
managing the administrative part of different employee benefits
reparation of documentation on the use of annual leave and non-taxable benefits
creating annual leave schedules
keeping records of working hours and assisting with payroll by providing relevant employee information (e.g., leaves of absence, sick days, etc.)
recording copyright contracts
producing periodic metric reports
drafting contracts for parking spaces and ensuring proper management of related deductions in the accounting software
employee registrations and de-registrations with the Croatian Pension Insurance Institute (HZMO)
submission of a sick leave claim to the Croatian Health Insurance Fund submission of reimbursement requests to ZOSI
ad hoc reports required by government institutions (HZMO, HZZO)
managing safety at work

The selection process

01 First interview

You talk to the Talent Partner leading you through the selection process. You get to know Infinum, your potential future team and position, while we also get to know you.

02 Live assignment

Designed to show you the kind of tasks you will meet with regularly and to give you a better insight into the position itself. It also gives us an insight into your skills and experience with relevant technologies.

03 Online testing

You solve a couple of psychological tests that usually include personality tests, logical sequences, and performance and concentration tests, which give us an insight into your character, capacities, and aptitudes.

04 Meet the Team

This is where you get the chance to mingle with your potential future teammates. You can ask questions, get some practical information first-hand, and check out how it all feels in practice. It goes both ways, of course.

05 Final interview

You talk to the CFO, Accounting manager, VP of Human Resources and a Talent Partner. You get a deeper insight into the position and our expectations, while we get the opportunity to ask you more specific questions.

06 Offer

All going well, in this stage we send you the offer, which includes all the information from salary details and vacation days to other perks and benefits of working at Infinum.

05 Next thing you know

You’ll be the quiet force behind every smooth paycheck, leave request, and benefits form.

Tools
we use

Productive

We use Productive for time tracking and for task management. It helps us to have all the information in one place.

Slack

We use Slack for everything from sprint planning to sharing puppy pics–no matter where we’re working from.

Google Workspace

A collection of cloud-based tools. We use Gmail, Google Drive, Google Docs, Google Sheets, Google Meet, Calendar, and more. These tools help us work more efficiently, communicate effectively, and manage tasks in real time, whether in the office or remotely.

Office 365

We use a lot of their services, but Excel is our go-to most of the time.

Contractbook

We use Contractbook for managing the entire lifecycle of contracts. It allows us to create, sign and store legal documents all in one place.

CPP

This software helps us take care of our finances and payroll.

What do we offer?

Feedback and feedforward

Honest communication fuels growth. In our 1 on 1 sessions, 360 reviews, and career progression meetings, we discuss what is great and what could be improved.

Additional equipment budget

A little extra to supplement your standard work equipment. Pick a latest-model mobile phone, tablet, e-book reader, or a pair of earphones you’ve been dreaming about. Mix & match, why not.