Skopje

WHO ARE WE LOOKING FOR

We’re looking for an excellent communicator with enviable time management skills and a keen eye for detail to join our Skopje office.

If working in a dynamic and stimulating environment with a growing team of 25 professionals in modern offices located in the heart of Skopje sounds right up your alley, read on!

We’re looking for an Office Manager to be in charge of keeping the office vibing, thriving, and efficiently functioning.

Qualifications & Experience

minimum of 2 years of relevant work experience in office management
highly developed time management skills and effective problem-solving
ability to work effectively both independently and collaboratively within a team
excellent interpersonal and communication skills
reliability, discretion, and confidentiality
flexible and adaptable mindset
full professional proficiency in spoken and written English
proficiency in using G-suite applications

It’s a plus:

experience in working in the IT industry and/or international environment

Your responsibilities

Office setup and maintenance:

managing office and marketing supplies inventory, placing orders, and handling deliveries and maintenance services

regularly stocking the office with snacks, water, drinks, and supplies

gathering and communicating the lunch orders to our food provider

Employee support and administration:

orientation of new employees, including office tours and welcome packages distribution

supporting employees in utilizing benefits (e.g., SportMaster, private health insurance)

Events organization:

team gatherings and local team-building organization, fun & games budget use & tracking

organizing internal events (ex. People’s anniversaries, New Year party, kids gatherings etc.)

preparation and logistic support at JobFairs and similar

Financial and budget management:

travel budget administration and organization of business trips

equipment budget administration, including equipment orders and inventory management

keeping up-to-date company archives and data entries in relevant systems

Health and safety oversight:

organizing regular medical check-ups and health and safety trainings

ensuring all office health and safety protocols are in place and up-to-date

collaborating with the Managing Director and the Office team on office and employee-related matters related to health and safety

The selection process

01 Application review

We compare your experience and skills with our current needs and projects.

02 First Interview

You talk to the HR person leading you through the selection process. You get acquainted with Infinum, your potential future team and position, while we also get to know you.

03 Online testing

You solve a couple of psychological tests that usually include personality tests, logical sequences, and performance and concentration tests, which give us an insight into your character, capacities, and aptitudes.

04 Offer

All going well, in this stage we send you the offer, which includes all the information from salary details, vacation days, and educational budget, to other perks and benefits of working at Infinum.

05 Next thing you know

You’ll be making work easier and better for 25+ employees who’ll remain blissfully unaware of the mountains of documents, reports, and policies you’ve had to gone through to accomplish it.

Tools
we use

Google Meet

We often use Google Meet (or similar tools) for communication with our clients and remote colleagues.

Google Workspace

Productivity and collaboration tools we use on a daily basis.

Keynote

For creating top-notch presentations, we relly on Mac’s iWork set of tools.

Pages

To add that final touch to our official documents, we use Pages.

Productive

We use Productive for time tracking, budgeting, and project management. It helps us to have all the information in one place.

Slack

Whether we work remotely or at the office, Slack enables us to exchange information, make decisions quickly, and stay on top of things.

What do we offer?

Feedback and feedforward

Honest communication fuels growth. In our 1 on 1 sessions, 360 reviews, and career progression meetings, we discuss what is great and what could be improved.

Additional equipment budget

A little extra to supplement your standard work equipment. Pick a latest-model mobile phone, tablet, e-book reader, or a pair of earphones you’ve been dreaming about. Mix & match, why not.

Contributing to open source

Sharing is caring doesn’t only apply to chocolate.

Educational budget

If you’re eager to learn, we’re eager to help. Every employee receives an educational budget.

Paid language courses

Paid language courses help our employees master the English or Croatian language.

Doing a career switch

We don’t have a sorting hat to tell you where you belong, but we will support your career switch from one job position to another.

Traveling on business

Having clients all over the world means our employees sometimes have to travel to and work from beautiful locations.

Subsidized recreation

Stay in shape with a sponsored fitness membership of your choice.

Health and safety

You know the old saying – the greatest wealth is health – and to ensure you keep your greatest wealth, we offer sponsored health checks and private health insurance.